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Industry

Renttix for mobile bar and event equipment hire businesses

Rental management for portable bars, glassware, chillers and dispense equipment supplied for weddings, festivals and corporate events.

Mobile bar and event equipment hire means supplying portable bars, glassware, chillers and dispense systems for a single event, then getting everything back the next day. Glasses go out by the hundred, breakages are routine, and every job runs to a fixed start and end time. Renttix keeps your inventory, deposits and dispatch schedule in one place, so large glass and equipment counts are tracked out and back in, and short returns are charged without being chased by hand.

Common challenges in mobile bar and event equipment hire

  1. Large glass and equipment counts

    A single event can take out hundreds of glasses plus a full bar and dispense kit, and every piece has to be counted back in the next day.

  2. Breakages and short returns

    Glasses and small items get broken, lost or left behind at venues, and working out who pays for what afterwards eats into admin time.

  3. Fixed event windows

    Every hire is built around one wedding, festival or corporate function with a single delivery slot and a single collection slot, leaving no room for running late.

How Renttix helps

  1. Counted out, counted back in

    Track quantities of glassware and bar equipment against each order, with counts recorded at dispatch and again at return, so a shortfall shows up straight away.

  2. Deposits and breakage charges

    Take a deposit against the order and apply shortfall or breakage charges automatically when glasses or equipment come back missing or damaged.

  3. Dispatch built around the event

    Plan delivery and collection around the event's fixed start and end time, with routes and driver manifests, so the bar is set up and cleared on schedule.

Follow one hire

The same lifecycle for mobile bar and event equipment hire businesses

One example. Renttix runs the same lifecycle for event, AV, party, furniture, vehicle, tool and equipment rental.

Hire recordSample

R-2417

Step 5 of 9 · Deliver

  1. Quote
  2. Book
  3. Sign & pay
  4. Prepare
  5. Deliver
  6. On hire
  7. Return
  8. Inspect
  9. Invoice
  1. DriverLeft the depot: On route
  2. CustomerArrival-time text sent to the site contact
  3. DriverDelivered: signature and 4 photos

See this stage in the walkthroughSee this screen in the live demo

Frequently asked questions

Can Renttix track glassware and small bar equipment?

Yes. Renttix records quantities of items such as glasses, bar equipment and dispense kit against each order, with counts taken at dispatch and again at return. That makes it clear straight away if anything is missing or broken when equipment comes back from an event.

How does Renttix handle breakages and deposits?

You can take a deposit against an order and apply shortfall or breakage charges when items come back missing or damaged. That gives you a clear record of what was charged and why, instead of chasing payment from memory after the event.

Can Renttix schedule deliveries around a fixed event time?

Yes. Renttix lets you plan deliveries and collections around an event's fixed start and end time, with routes and driver manifests for the day. That keeps setup and collection on schedule when a bar has to be ready for a specific moment.

Can Renttix manage more than one event on the same day?

Yes. Renttix plans dispatch around each event's fixed start and end time, with routes and driver manifests, so you can schedule deliveries and collections for several events on the same day without mixing up equipment sets.

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Mobile Bar & Event Equipment Hire Software | Renttix