Trailer hire needs vehicle-grade contracts and damage tracking
Trailer hire sits at the intersection of vehicle and equipment rental. Customers need to be checked against insurance requirements. Hire agreements need to cover road legality, maximum load, and damage liability. Deposits need to be collected before the trailer leaves. And when damage happens, it needs to be documented and charged properly before the customer gets their deposit back.
Renttix handles trailer hire with the right controls
Fleet availability tracking
See which trailers are on hire, available, or due for service across your full fleet in real time.
Vehicle-grade hire contracts
Generate hire agreements with insurance obligations, load limits, road use terms, and damage liability clauses.
Damage deposits and inspection workflow
Collect deposits at booking. Document condition on issue and return. Add damage charges before releasing the deposit.
Automated invoicing and accounting sync
Close hires and generate invoices automatically. Sync to Xero for accounting reconciliation.
Built for the specifics of trailer hire
Insurance requirement capture
Record customer insurance details against the hire record. Include insurance obligations in the hire agreement.
Per-trailer service records
Track service history, tyre inspections, and lighting checks per trailer asset.
Hire rate management
Set daily, weekly, and long-term rates per trailer type. Rate tables apply automatically at booking.
Customer hire history
Full hire history, payment record, and damage notes per customer account.
Related industries
Related integrations
Frequently asked questions
Yes. Hire agreements can be generated from template with insurance obligations, load limits, and liability clauses included.
Deposits are collected at booking and tracked against the hire record. Damage is documented on return and charged before the deposit is released.
Yes. Each trailer is an individual asset record with its own service log and maintenance history.
Yes. Invoices sync automatically to Xero when hires are closed.
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