Long-Term Cabin Placements Are a Billing and Servicing Risk
A cabin on a construction site for 18 months needs electrical testing, cleaning, and maintenance visits. Without a system tracking service obligations and billing precisely, you under-service, under-invoice, and hand back units in worse condition than your contract allows.
Cabin Hire Management for Long-Term Placements
Long-Term Hire Billing
Set monthly billing cycles with automatic invoice generation — never miss a billing period on a site that runs for months.
Electrical and Maintenance Records
Store PAT test certificates, electrical inspection reports, and maintenance logs per unit with expiry alerts.
Multi-Unit Site Complexes
Deploy linked cabins as an interconnected complex under one site agreement — individual units tracked, single invoice.
End-of-Hire Condition Reports
Conduct a digital end-of-hire survey per unit with photos — locked in as evidence before the unit returns to yard.
Built for the Long Cycle of Site Accommodation Hire
Yard Stock Management
Track every unit's status — in yard, on hire, in repair, being refurbished — so you always know what's available.
Client Rental Agreement Storage
Store signed hire agreements, insurance docs, and site survey reports against each placement for audit readiness.
Rate Escalation Management
Apply agreed annual rate increases automatically on long-term contracts — no manual invoice changes needed.
Collection Scheduling
Book collection dates in advance and coordinate transport logistics when a site winds down.
Related workflows
Related industries
Related integrations
Portable Cabin Hire Software — Common Questions
Monthly billing cycles run automatically for as long as the hire is active. Rate escalations at agreed intervals are applied without any manual adjustment to invoices.
Yes — each cabin has a compliance document vault. PAT certs, electrical installation reports, and inspection records are stored with expiry alerts so nothing lapses unnoticed.
Linked cabins are grouped under a site complex record. Each unit is tracked individually for servicing, but billing and documentation are consolidated at site level.
You schedule a collection date, conduct a digital end-of-hire survey with photos, and lock the condition report to the hire record before the unit moves. Any dilapidation charges are raised from the survey.
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