Vehicle rental has compliance and documentation requirements generic tools lack
Van rental is not just availability management. Every rental requires driver license verification, insurance confirmation, mileage recording, and a rental agreement that covers damage liability and usage restrictions. Deposits need to be collected and held. Excess mileage needs to be charged on return. Without a system that handles this properly, you are exposed.
Renttix manages commercial van rental end to end
Vehicle availability calendar
See which vans are on rental, available, or in service across your fleet in real time. Book against live availability.
Vehicle rental contracts
Generate rental agreements with driver details, mileage allowance, fuel policy, and damage liability terms from the booking.
Damage deposits and condition recording
Collect deposits at booking. Record vehicle condition on collection and return with notes. Add excess mileage and damage charges before releasing.
Fleet invoicing and accounting sync
Close rentals and generate itemised invoices. Sync to Xero or QuickBooks automatically.
Purpose-built for vehicle rental operations
Driver record capture
Record driver license details, insurance confirmation, and driver contact information against each rental record.
Mileage and fuel tracking
Log outgoing and returning mileage and fuel level. Charge excess mileage and refuelling fees on the closing invoice.
Service and MOT record management
Track vehicle service dates, MOT expiry, and maintenance history per van.
Customer account management
Manage business accounts with credit terms, rental history, and fleet discounts for regular clients.
Related industries
Related integrations
Frequently asked questions
Yes. Driver details, insurance confirmation, and license information can be recorded against the rental record.
Yes. Outgoing and returning mileage and fuel levels are logged against the rental record. Excess mileage and refuelling charges are added to the closing invoice.
Yes. Rental agreements with driver obligations, mileage allowance, fuel policy, and damage liability clauses are generated from the booking record.
Yes. Each vehicle has an asset record with service history, MOT expiry, and maintenance logs.
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