Vehicle hire has compliance and documentation requirements generic tools lack
Van hire is not just availability management. Every hire requires driver licence verification, insurance confirmation, mileage recording, and a hire agreement that covers damage liability and usage restrictions. Deposits need to be collected and held. Excess mileage needs to be charged on return. Without a system that handles this properly, you are exposed.
Renttix manages commercial van hire end to end
Vehicle availability calendar
See which vans are on hire, available, or in service across your fleet in real time. Book against live availability.
Vehicle hire contracts
Generate hire agreements with driver details, mileage allowance, fuel policy, and damage liability terms from the booking.
Damage deposits and condition recording
Collect deposits at booking. Record vehicle condition on collection and return with notes. Add excess mileage and damage charges before releasing.
Fleet invoicing and accounting sync
Close hires and generate itemised invoices. Sync to Xero or QuickBooks automatically.
Purpose-built for vehicle rental operations
Driver record capture
Record driver licence details, insurance confirmation, and driver contact information against each hire record.
Mileage and fuel tracking
Log outgoing and returning mileage and fuel level. Charge excess mileage and refuelling fees on the closing invoice.
Service and MOT record management
Track vehicle service dates, MOT expiry, and maintenance history per van.
Customer account management
Manage business accounts with credit terms, hire history, and fleet discounts for regular clients.
Related industries
Related integrations
Frequently asked questions
Yes. Driver details, insurance confirmation, and licence information can be recorded against the hire record.
Yes. Outgoing and returning mileage and fuel levels are logged against the hire record. Excess mileage and refuelling charges are added to the closing invoice.
Yes. Hire agreements with driver obligations, mileage allowance, fuel policy, and damage liability clauses are generated from the booking record.
Yes. Each vehicle has an asset record with service history, MOT expiry, and maintenance logs.
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