Plant Rental Without Compliance Tracking Is a Ticking Clock
Dumpers are LOLER-regulated — every machine needs a valid thorough examination certificate before it leaves the yard. Between tracking inspection dates, managing on-rental extensions, and keeping contractor accounts straight, plant rental depots running on spreadsheets are one audit away from a serious problem.
Plant Rental Management With Compliance Built In
LOLER Certificate Tracking
Store thorough examination certificates per machine and get automatic alerts before they expire.
On-Rental / Off-Rental Recording
Log exact on-rental and off-rental times so invoices reflect actual usage — no more flat-week billing disputes.
Rental Extension Management
Contractors can request extensions online; you approve and the rental period and invoice update automatically.
Contractor Account Management
Trade accounts with purchase order tracking, credit limits, and consolidated invoices per project.
For Plant Rental Depots That Can't Afford Compliance Gaps
Pre-Delivery Inspection Checklists
Complete a pre-delivery checklist digitally before every rental — timestamped proof the machine was in good condition on dispatch.
Breakdown & Swap-Out Workflow
Log breakdowns on site and dispatch a replacement machine with a linked breakdown record for insurance and recovery.
Fleet Utilisation Reporting
See which machines are earning and which are idle so you can make informed fleet investment decisions.
Fuel and Attachment Tracking
Log fuel levels and any attachments (skips, buckets) dispatched with each rental to eliminate end-of-rental disputes.
Related workflows
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Related integrations
Frequently asked questions
Each machine has a document vault for thorough examination certificates. The system alerts you a configurable number of days before expiry and blocks the machine from rental if the cert lapses.
Yes — contractors log into their portal, view active rentals, and request extensions. You approve or adjust before the extension is confirmed.
Staff log on-rental when the machine leaves the yard and off-rental on return. The system calculates billable days automatically based on your rental terms.
A breakdown is logged against the rental, suspending billing for the downtime. A swap-out order is created and the new machine's rental record is linked to the original booking.
Ready to modernize your rental operations?
Payments + deposits enabled • Quick setup • No credit card required