Renttix is best for
You rent out equipment, tools, plant or event kit, not apartments. Renttix runs the whole rental business for every size of operator, from a one-person hire shop to a multinational, so you start small today and never outgrow it.
AppFolio is best for
AppFolio is property-management software for landlords and property managers, handling residential and commercial letting and tenancies, which is a different job from renting out equipment.
Executive comparison
| Renttix | AppFolio | |
|---|---|---|
| Target market | Equipment, plant, tool, event and asset rental — any size, any country | Residential and commercial property management — multifamily, single-family, student housing, affordable housing, community associations (HOA) and commercial real estate, plus real-estate investment management |
| Business size | Sole trader to multinational | SMB through enterprise property managers; the Core plan carries a 50-unit minimum while the Max plan targets large/enterprise operators |
| Rental industry focus | The full hire lifecycle, for any rental business | Property Management |
| Deployment model | Cloud SaaS — run it from anywhere | Cloud SaaS (multi-tenant) |
| Pricing model | Subscription with usage-based AI credits | Quote-based pricing |
| Best use case | Any rental business that wants one tool it won't outgrow — from your first rental to a national operation | AppFolio is property-management software for landlords and property managers, handling residential and commercial letting and tenancies, which is a different job from renting out equipment. |
Where Renttix offers more
- Track every item from the quote to the day it comes back. Scan a barcode, QR or RFID tag and know each one by serial number.
- Run repairs in your own workshop, from planning the job to logging the safety check, so kit gets back on hire faster.
- Plan the day's deliveries and collections, then hand drivers an app that captures a signed proof of delivery even with no signal.
- Get paid in any market and bill in any currency, with invoices syncing to Xero, Sage or QuickBooks.
- Take bookings online so customers can browse your kit and pay from your own storefront.
- Start with one van and add depots, drivers and product lines on the same system. Renttix does the everyday hire for a small shop and grows with you, so there's no move to a new product later.
AppFolio — core strengths
- Purpose-built for residential and commercial property management — covering multifamily, single-family, student housing, affordable housing, HOA/community associations and commercial portfolios
- Full native accounting/general ledger built in — automated bookkeeping, owner statements, bank reconciliation and financial reporting without a separate accounting package
- Integrated online payments and rent collection (eCheck, credit/debit, Apple Pay, and cash at retail locations) plus FolioScreen tenant screening with anti-fraud ID, income and employment verification
- End-to-end marketing and leasing suite with a leasing CRM, listing syndication and prospect-to-resident funnel optimization
- Deep, natively embedded agentic AI (Realm-X and Realm-X Performers) with very high customer adoption and an Anthropic Claude connector for agent-to-agent operational tasks
- Large, established US vendor (20,000+ property-management customers) with resident and owner mobile portals and the AppFolio Stack integration marketplace
Overview
The honest question here isn't how big you are, it's what you rent out. AppFolio manages property and tenancies. Renttix rents out equipment, tools, plant and event kit. They look similar from a distance, but they're built for different jobs and don't swap in for each other.
If you rent out physical assets, Renttix is built for how hire actually runs. You get serialized asset tracking, the full quote-to-off-hire lifecycle, a workshop for repairs, driver logistics that work offline, and payments and tax across currencies and markets. A property product isn't designed to do any of that.
And it fits any size. A sole trader hiring out a few tools runs on the same core system a national plant firm uses. You start small, and the depth is there the day you need it, with no switch to a different product as you grow. Whatever you rent out, if it's kit rather than property, Renttix is the one to build on.
Full feature comparison
Every row, side by side. Renttix marks come from the product; AppFolio marks come from public sources — and where we couldn't confirm one, it's Not publicly confirmed, not a guess. Last checked 2026-07-18.
Available Partial Via integration Via API Not available Not publicly confirmed
| Feature | Renttix | AppFolio |
|---|---|---|
| Rental contractsAppFolio: AppFolio generates residential/commercial property lease agreements, not equipment-hire contracts. | Yes | No |
| Hire agreementsAppFolio: Manages property leases rather than equipment hire agreements. | Yes | No |
| Rental ordersAppFolio: Property leasing model; no equipment rental-order workflow. | Yes | No |
| QuotationsAppFolio: No equipment-hire quotation workflow; leasing is listing/application-based. | Yes | No |
| ReservationsAppFolio: Not applicable to equipment stock; leasing uses applications, not date-based holds. | Yes | No |
| Availability managementAppFolio: Tracks unit vacancy/occupancy for property, not date-aware fleet availability. | Yes | No |
| Asset allocation | Yes | Unknown |
| Multi-location rentals | Yes | Unknown |
| Multi-branch support | Yes | Unknown |
| Recurring rentalsAppFolio: Recurring/ongoing leases and recurring rent charges, in a property context. | Yes | Partial |
| Minimum hire periods | Yes | Unknown |
| Flexible rental periods | Yes | Unknown |
| Extensions | Yes | Unknown |
| Early returns | Yes | Unknown |
| Partial returns | Yes | Unknown |
| Off-hire management | Yes | Unknown |
| Rental status tracking | Yes | Unknown |
| Contract amendments | Yes | Unknown |
| Deposits | Yes | Unknown |
| Security deposits | Yes | Unknown |
| Damage waivers | Yes | Unknown |
| Rental insurance workflows | Yes | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| Individual asset trackingAppFolio: Tracks properties and units, not serialised physical rental assets. | Yes | No |
| Serialized equipmentAppFolio: Out of scope; AppFolio manages real property, not serialised equipment. | Yes | No |
| Bulk inventoryAppFolio: No equipment stock/inventory model. | Yes | No |
| Asset history | Yes | Unknown |
| Asset ownership | Yes | Unknown |
| Asset lifecycle tracking | Yes | Unknown |
| Purchase records | Yes | Unknown |
| Disposal records | Yes | Unknown |
| Depreciation information | Yes | Unknown |
| Asset condition | Yes | Unknown |
| Asset availability | Yes | Unknown |
| Asset location | Yes | Unknown |
| Asset transfersAppFolio: No inter-depot equipment transfers. | Yes | No |
| Asset tagging | Yes | Unknown |
| Barcode supportAppFolio: No equipment barcode asset tracking (retail cash-payment payslips use barcodes, unrelated to asset ID). | Yes | No |
| QR code support | Yes | Unknown |
| RFID supportAppFolio: Out of scope for property management. | Yes | No |
| Equipment hierarchy | Yes | Unknown |
| Parent/child assets | Yes | Unknown |
| Attachments & documents | Yes | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| Vehicle trackingAppFolio: Not a fleet/vehicle management product. | Yes | No |
| Fleet managementAppFolio: Out of scope for property management. | Yes | No |
| Vehicle availability | Yes | Unknown |
| Vehicle allocation | Yes | Unknown |
| Mileage tracking | IntegrationMachine hours and mileage via telematics integrations (Samsara, Trackunit, AEMP). | Unknown |
| Fuel records | IntegrationVia telematics and fuel-data integrations. | Unknown |
| Vehicle maintenance | Yes | Unknown |
| MOT / roadworthiness tracking | YesVia statutory testing regimes with regional presets. | Unknown |
| Insurance tracking | Yes | Unknown |
| Driver assignment | Yes | Unknown |
| Telematics integrationsAppFolio: No machine/vehicle telematics integrations. | YesSamsara, Trackunit and ISO 15143-3 (AEMP). | No |
| GPS tracking | Yes | Unknown |
| Location history | Yes | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| Preventative maintenanceAppFolio: Scheduled property maintenance, not usage/interval equipment servicing. | Yes | Partial |
| Scheduled maintenanceAppFolio: Calendar-based property maintenance scheduling. | Yes | Partial |
| Reactive maintenanceAppFolio: Resident maintenance requests with intake and vendor coordination. | Yes | Yes |
| Work ordersAppFolio: Work order management for property maintenance. | Yes | Yes |
| Service intervalsAppFolio: Equipment service intervals not applicable. | Yes | No |
| Inspection workflowsAppFolio: Property inspections and unit-turn capabilities. | Yes | Yes |
| Safety inspections | Yes | Unknown |
| Defect reportingAppFolio: Maintenance-request intake acts as defect reporting for property. | Yes | Yes |
| Repair history | Yes | Unknown |
| Parts managementAppFolio: No parts or van-stock management for equipment. | Yes | No |
| Workshop managementAppFolio: No equipment workshop/engineer planning board. | Yes | No |
| Maintenance costsAppFolio: Maintenance/vendor bills tracked through built-in accounting. | Yes | Yes |
| Maintenance alerts | Yes | Unknown |
| Out-of-service workflowsAppFolio: Equipment out-of-service concept not applicable. | Yes | No |
| Feature | Renttix | AppFolio |
|---|---|---|
| Rental invoicingAppFolio: Automated rent/lease billing rather than equipment-hire invoicing. | Yes | Partial |
| Recurring invoicingAppFolio: Automated recurring rent/dues billing. | Yes | Yes |
| Deposits | Yes | Unknown |
| Credit notes | Yes | Unknown |
| RefundsAppFolio: Payment refunds handled within built-in accounting/payments. | Yes | Partial |
| Payment trackingAppFolio: Tracks payments through the built-in ledger. | Yes | Yes |
| Accounts receivableAppFolio: Resident/tenant receivables and delinquency tracking. | Yes | Yes |
| Accounts payableAppFolio: Vendor bills and payables via built-in accounting (API exposes Bills/Vendors). | PartialPurchase orders and supplier records; full AP ledger via accounting sync. | Yes |
| Purchase orders | Yes | Unknown |
| Supplier managementAppFolio: Vendor management (API exposes a Vendors resource). | Yes | Yes |
| Cost trackingAppFolio: Income/expense tracking via automated bookkeeping. | Yes | Yes |
| Profitability trackingAppFolio: Owner statements and property performance reporting. | Yes | Partial |
| Revenue reportingAppFolio: Financial and revenue reporting built in. | Yes | Yes |
| Tax / VAT supportAppFolio: US-oriented tax handling (e.g. 1099); not a configurable global VAT/sales-tax/GST engine. | Yes | Partial |
| Multi-currency | Yes | Unknown |
| Multi-companyAppFolio: Manages multiple property owners/entities within one database. | PartialMulti-branch/depot within a tenant; separate entities via separate tenants. | Partial |
| Financial reportingAppFolio: Comprehensive financial reporting. | Yes | Yes |
| Feature | Renttix | AppFolio |
|---|---|---|
| Xero | YesNative integration. | Unknown |
| Sage | YesNative integration. | Unknown |
| QuickBooks | YesNative integration. | Unknown |
| Zoho Books | YesNative integration. | Unknown |
| Tally | YesNative integration. | Unknown |
| MYOB | YesNative integration. | Unknown |
| Other accounting/ERP | IntegrationABSS plus further accounting/ERP via API and integration partners. | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| Online paymentsAppFolio: Residents pay rent/dues online via the Online Portal. | Yes | Yes |
| Card paymentsAppFolio: Credit/debit and Apple Pay accepted; eCheck and retail cash also supported. | Yes | Yes |
| Payment links | Yes | Unknown |
| DepositsAppFolio: Security deposits collected via the online portal. | Yes | Yes |
| RefundsAppFolio: Refunds handled within built-in payments/accounting. | Yes | Partial |
| Recurring paymentsAppFolio: Autopay / recurring rent payments. | Yes | Yes |
| Payment processingAppFolio: Native AppFolio payment processing. | YesStripe, PayPal, Square, Razorpay, Xendit, Mercado Pago, Alipay+, Airwallex. | Yes |
| Payment statusAppFolio: Payment status tracked in the portal and ledger. | Yes | Yes |
| Payment reconciliationAppFolio: Bank reconciliation is core to the built-in accounting. | Yes | Yes |
| Stripe integrationAppFolio: Uses AppFolio's own native payment processing rather than a Stripe integration. | YesNative integration. | No |
| Feature | Renttix | AppFolio |
|---|---|---|
| Customer recordsAppFolio: Resident and owner records (the property-management equivalent of customers). | Yes | Yes |
| Company accounts | Yes | Unknown |
| Individual customersAppFolio: Individual resident records and portals. | Yes | Yes |
| ContactsAppFolio: Resident, owner and vendor contacts. | Yes | Yes |
| Customer documentsAppFolio: Document storage and exchange via portals. | Yes | Yes |
| Customer credit limits | Yes | Unknown |
| Customer historyAppFolio: Resident/lease and payment history. | Yes | Yes |
| Customer notesAppFolio: Notes/activity against resident and owner records. | Yes | Yes |
| Customer communicationAppFolio: Unified communication with residents, owners and investors, incl. live chat and texting. | Yes | Yes |
| Customer portalsAppFolio: Resident and owner Online Portals. | Yes | Yes |
| Customer self-serviceAppFolio: Self-service payments, requests and documents. | Yes | Yes |
| Feature | Renttix | AppFolio |
|---|---|---|
| Online storefrontAppFolio: AppFolio is a property-management platform; it markets property units via listing syndication but has no bookable online rental storefront for equipment or asset hire. | YesHosted storefront or fully headless via API. | No |
| Embeddable booking widgetAppFolio: No embeddable rental booking/availability widget; out of scope for a property-management product. | YesThree-line HTML embed for any site. | No |
| Shopify integrationAppFolio: No native Shopify integration; the AppFolio Stack marketplace is proptech-focused, not a rental sell channel. | YesNative Shopify app with date-based checkout. | No |
| WooCommerce / WordPressAppFolio: No WooCommerce/WordPress rental integration; out of scope for property management. | YesNative WordPress/WooCommerce plugin. | No |
| Discounts & promo codesAppFolio: No cross-channel rental coupon/discount-code engine; AppFolio has no rental e-commerce sell channels. | YesCross-channel coupons (storefront, Shopify, WooCommerce). | No |
| Online booking & depositsAppFolio: Residents pay rent and security deposits online via the AppFolio Online Portal, but there is no online rental-booking/checkout flow (no equipment availability or reservation model). | Yes | Partial |
| Feature | Renttix | AppFolio |
|---|---|---|
| LeadsAppFolio: Leasing prospects/leads captured in the leasing CRM. | PartialVia HubSpot sync and customer intelligence. | Yes |
| OpportunitiesAppFolio: Leasing funnel / prospect pipeline rather than sales opportunities. | PartialQuotes pipeline; deep CRM via HubSpot. | Partial |
| Sales pipelineAppFolio: Prospect-to-resident leasing funnel. | PartialQuote pipeline; full pipeline via HubSpot. | Partial |
| Quotes | Yes | Unknown |
| Follow-upsAppFolio: Automated leasing follow-ups and reminders. | YesAutomation rules and AI Hire Desk agent. | Yes |
| Customer communicationsAppFolio: Multi-channel prospect and resident communication. | Yes | Yes |
| Marketing integrationsAppFolio: Marketing and leasing suite with listing syndication. | IntegrationVia HubSpot and Zapier. | Yes |
| Email integration | YesMailjet/SMTP. | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| Delivery schedulingAppFolio: No equipment delivery logistics; out of scope. | Yes | No |
| Collection scheduling | Yes | Unknown |
| Driver management | Yes | Unknown |
| Route planningAppFolio: No route planning for equipment delivery. | Yes | No |
| Delivery tracking | Yes | Unknown |
| Collection tracking | Yes | Unknown |
| Proof of deliveryAppFolio: Equipment proof-of-delivery not applicable. | Yes | No |
| Digital signatures | Yes | Unknown |
| Delivery photographs | Yes | Unknown |
| GPS location | Yes | Unknown |
| Driver mobile applicationAppFolio: No driver app; mobile apps are resident/owner portals. | YesRenttix Field (iOS/Android). | No |
| Delivery status updates | Yes | Unknown |
| Customer notifications | Yes | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| iOS supportAppFolio: Online Portal by AppFolio on the Apple App Store (resident/owner-facing). | Yes | Yes |
| Android supportAppFolio: Online Portal by AppFolio on Google Play. | Yes | Yes |
| Mobile web appAppFolio: Portal accessible via mobile web browsers. | Yes | Yes |
| Driver applicationAppFolio: No driver application. | Yes | No |
| Field service applicationAppFolio: Property inspections exist, but no equipment engineer/field-service app. | Yes | No |
| Offline functionality | YesOffline-first with queued sync. | Unknown |
| Mobile inspectionsAppFolio: Mobile property inspections for staff. | Yes | Yes |
| Mobile signatures | Yes | Unknown |
| Mobile photographs | Yes | Unknown |
| Mobile paymentsAppFolio: Residents pay from the mobile app. | YesTaken in the Renttix Field app. | Yes |
| Mobile asset updatesAppFolio: No serialised equipment to update in the field. | Yes | No |
| Feature | Renttix | AppFolio |
|---|---|---|
| Identity verificationAppFolio: FolioScreen tenant screening includes verified ID, income and employment. | YesStripe Identity, policy-driven. | Yes |
| Customer verificationAppFolio: Applicant/tenant verification via FolioScreen. | Yes | Yes |
| Document verificationAppFolio: Income, employment and ID verification within screening. | Yes | Partial |
| Fraud preventionAppFolio: Anti-fraud screening solutions for applicants. | PartialID checks + deposit capture; not a standalone fraud engine. | Yes |
| Digital signaturesAppFolio: Online lease e-signature. | Yes | Yes |
| Stripe Identity or equivalentAppFolio: Verified ID via FolioScreen screening; not a hosted Stripe Identity-style session product. | YesStripe Identity; door-step verification in field app. | Partial |
| Feature | Renttix | AppFolio |
|---|---|---|
| Real-time dashboardsAppFolio: Performance dashboards and metrics. | Yes | Yes |
| Revenue analyticsAppFolio: Revenue and financial analytics. | Yes | Yes |
| Utilization reportsAppFolio: Occupancy/vacancy reporting rather than equipment utilisation. | Yes | Partial |
| Asset utilizationAppFolio: No equipment utilisation; occupancy is the property analogue. | Yes | No |
| Profitability reportingAppFolio: Owner/property profitability and statements. | Yes | Yes |
| Maintenance reportingAppFolio: Work-order/maintenance reporting for property. | Yes | Partial |
| Fleet reportingAppFolio: No fleet reporting. | Yes | No |
| Financial reportingAppFolio: Finance-grade reporting. | Yes | Yes |
| Custom reportsAppFolio: Custom fields and custom reporting available on the Max plan. | YesCustom report builder. | Yes |
| Exportable reportsAppFolio: Reports exportable and available via API on higher tiers. | Yes | Yes |
| Data visualizationAppFolio: Visual dashboards and metrics. | Yes | Yes |
| KPI dashboardsAppFolio: Performance/KPI dashboards. | Yes | Yes |
| Feature | Renttix | AppFolio |
|---|---|---|
| REST APIAppFolio: AppFolio Stack web API with resource endpoints; access is plan-gated (read-only on Plus, read/write on Max). | Yes600+ operations, versioned. | Yes |
| GraphQL API | NoREST-first; no GraphQL API. | Unknown |
| Webhooks | YesHMAC-signed with retries/DLQ. | Unknown |
| API documentationAppFolio: Public Stack API endpoint documentation. | Yes | Yes |
| Developer portalAppFolio: AppFolio Stack partner program and API resources. | Yes | Yes |
| API authentication | YesAPI keys + OAuth2 (PKCE). | Unknown |
| Third-party integrationsAppFolio: AppFolio Stack integration marketplace. | Yes | Yes |
| Marketplace integrationsAppFolio: AppFolio Stack Marketplace of proptech partners. | YesApp marketplace + Zapier. | Yes |
| Custom integrationsAppFolio: Custom integrations via the Stack API and partner program. | YesTypeScript & Python SDKs, MCP. | Yes |
| SSO | YesSAML/OIDC via WorkOS. | Unknown |
| OAuth | Yes | Unknown |
| Feature | Renttix | AppFolio |
|---|---|---|
| Multi-company supportAppFolio: Multiple property owners/entities within one database. | PartialSeparate tenants per entity. | Partial |
| Multi-branch support | Yes | Unknown |
| Multi-location supportAppFolio: Manages multiple properties/portfolios. | Yes | Yes |
| Role-based permissionsAppFolio: Staff roles and permissions. | Yes | Yes |
| User permissionsAppFolio: Granular user permissions. | Yes | Yes |
| Audit logs | Yes | Unknown |
| SSO | Yes | Unknown |
| Enterprise reportingAppFolio: Portfolio-level reporting, esp. on the Max plan. | Yes | Yes |
| Custom workflowsAppFolio: Workflow automation and Realm-X agentic flows. | YesAutomation rules engine. | Yes |
| Data segregationAppFolio: Per-customer multi-tenant SaaS isolation. | YesCI-enforced tenant isolation. | Yes |
| Feature | Renttix | AppFolio |
|---|---|---|
| Data securityAppFolio: Secure-by-design/defense-in-depth security program. | Yes | Yes |
| EncryptionAppFolio: AES-256 encryption. | YesAES-256 for credentials at rest. | Yes |
| AuthenticationAppFolio: Account authentication with MFA available. | Yes | Yes |
| Two-factor authenticationAppFolio: Multi-factor authentication. | YesTOTP + WebAuthn passkeys. | Yes |
| Audit trails | Yes | Unknown |
| GDPR considerations | Yes | Unknown |
| Data residency | UnknownNot publicly documented as configurable. | Unknown |
| Compliance certifications | UnknownNo public certification claim. | Unknown |
| Industry-specific complianceAppFolio: Affordable-housing compliance capabilities (Plus/Max); fair-housing oriented tooling. | YesStatutory inspection regimes with regional presets. | Yes |
| Feature | Renttix | AppFolio |
|---|---|---|
| Cloud-based deploymentAppFolio: Cloud-hosted SaaS. | Yes | Yes |
| SaaS modelAppFolio: Per-unit subscription SaaS. | Yes | Yes |
| Browser accessAppFolio: Runs in the browser. | Yes | Yes |
| Mobile accessAppFolio: Mobile portal apps and responsive web. | Yes | Yes |
| Platform availabilityAppFolio: Primarily US-market platform. | YesGlobal multi-region platform. | Partial |
| ScalabilityAppFolio: Serves 20,000+ customers with an enterprise Max tier. | Yes | Yes |
| Availability/status monitoring | YesDeveloper status page. | Unknown |
| Backup processes | Yes | Unknown |
| Data exportAppFolio: Data export and API access on higher plans. | Yes | Yes |
| Migration supportAppFolio: Onboarding and data-migration services. | YesGuided import + white-glove migration. | Yes |
| Feature | Renttix | AppFolio |
|---|---|---|
| AI operations copilotAppFolio: Realm-X natural-language AI assistant, with an Anthropic Claude connector. | YesRenttixPilot — 96 real actions. | Yes |
| Autonomous AI agentsAppFolio: Realm-X Performers — agentic AI that observes, interprets and acts on data. | YesSeven specialist agents with approvals. | Yes |
| Proactive alerts/digestsAppFolio: Performers act on signals and surface exceptions continuously. | Yes13 digest kinds. | Yes |
| AI on WhatsApp/SlackAppFolio: Conversational Realm-X assistant plus an Anthropic Claude connector; not documented on WhatsApp/Slack. | Yes | Partial |
| Document Q&A / RAGAppFolio: Realm-X operates over governed platform data; document Q&A not explicitly documented. | Yes | Partial |
| No-code automation rulesAppFolio: Workflow automation and Realm-X flows. | Yes | Yes |
Frequently asked questions
Is Renttix only for large rental companies?
No. Renttix scales from a one-person business up. A sole trader hiring out a handful of cameras or tools runs on the same core system a national plant-hire firm uses. It's simple to start with a few items, and the depth is there when you add stock, drivers and locations, with no move to a different product later.
Why choose Renttix over AppFolio?
They're built for different jobs, so it comes down to what you rent out. If it's equipment, tools, plant or event kit rather than property, Renttix is built for the way hire runs, from the first quote to off-hire, the workshop and the delivery run. It fits a one-van shop on day one and grows with you as you add lines and locations, so you're never forced to switch tools the day the business gets bigger.
Can I switch to Renttix from AppFolio?
Yes. We run a guided, white-glove migration: your assets, customers and open contracts are imported for you, checked, and switched over with support on hand, so you're up and running on Renttix without rebuilding everything by hand.
Is AppFolio a good alternative to Renttix?
Only if you're in property rather than equipment, because that's the job it's built for. If you rent out kit and you don't want to switch tools the day you grow, Renttix is the stronger call: it runs the whole hire lifecycle, the workshop and the delivery logistics that a property product doesn't cover, and it scales from one van to many without a change of system.
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