Medical Equipment Hire Carries Regulatory and Safety Obligations You Cannot Ignore
Every hospital bed and hoist must be decontaminated between patients, serviced to MHRA standards, and its maintenance records available for inspection. Running these obligations on paper or spreadsheets is a regulatory risk. Getting them wrong puts patients at risk and your business licence in jeopardy.
Medical Hire Compliance and Operations in One System
Decontamination Cycle Tracking
Log decontamination completion per item after every hire — nothing goes out to the next patient without a clean record.
MHRA Maintenance Records
Store service certificates, PUWER inspection reports, and maintenance logs per device with expiry alerts.
Patient and Referral Management
Link hire agreements to patient records, GP or OT referrals, and discharge dates for accurate billing and returns.
NHS and Private Billing Separation
Manage NHS contract hire alongside private patient billing — different rates, invoicing routes, and documentation.
For Healthcare Equipment Hire Operators Who Cannot Cut Corners
Delivery and Installation Scheduling
Schedule delivery, installation, and collection with patient access requirements and carer coordination built in.
Equipment Recall Management
If a device is subject to a manufacturer recall, flag all affected units immediately and suspend them from hire.
End-of-Hire Collection Coordination
Link equipment return to discharge dates so collections are booked automatically when a patient is discharged.
Insurance and Prescription Documentation
Store insurance authorisation letters and prescription documents against each hire for clinical audit requirements.
Related workflows
Related industries
Related integrations
Medical Equipment Hire Software — Common Questions
Returned items enter a decontamination workflow and are blocked from new hire allocations until decontamination is logged as complete by a qualified member of staff.
You can store service certificates, PUWER inspection reports, electrical test records, and manufacturer service logs — all with expiry dates and automated renewal alerts.
Yes — NHS and private accounts are configured separately with different rate schedules and invoicing routes. Reporting separates the two for contract compliance.
Hire agreements can include an estimated discharge date. When discharge is confirmed, the system automatically schedules a collection job — coordinating with the ward or carer.
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