LED Video Wall Hire Involves High-Value Panels That Go Missing Between Events
A large LED video wall comprises hundreds of individual panels, each worth hundreds of pounds. Between breakdown and storage, panels get mixed with other jobs, tiles crack undetected, and signal chain components go missing. A dark tile on a main stage screen at a festival is a professional failure that gets photographed and shared — starting with correctly tracking every panel is the only way to prevent it.
LED Hire Management That Accounts for Every Panel
Panel-Level Inventory Tracking
Each panel is tracked as an individual item — dispatched per job, checked in on return, and inspected for dead pixels and cracks.
Signal Chain Component Tracking
Log sending units, receiving cards, power supplies, and data cables per job — all returned and tested per event.
Pixel Pitch Configuration Quoting
Quote screen sizes and pixel pitch configurations from templates — panel count allocation happens automatically.
Technician Scheduling
Assign LED techs for build, programming, and operation — their kit lists and rigging notes linked to the booking.
For LED Hire Companies Running Large Events and Tours
Pre-Event Panel Test Records
Log pixel-by-pixel test results per panel before dispatch — cracked or dead-pixel panels caught before they reach the stage.
Rigging and Structural Load Notes
Store rigging method, hanging point loads, and structural assessment references per booking for venue safety files.
Tour and Residency Billing
Apply weekly or block tour rates for multi-date productions — invoiced per event leg or monthly as agreed.
Post-Event Damage Assessment
Log cracked tiles and damaged components with photos at de-rig — replacement charges raised before the truck leaves the venue.
Related workflows
Related industries
“We tour 400 panels across 30 dates a year. Before Renttix, we'd regularly arrive on site short of a panel or a sending card. Now every item is scanned out and in — we haven't had a missing panel since.”
LED Video Wall Hire Software — Common Questions
Each panel has a unique identifier logged at dispatch and checked in at return. The system compares inbound panels against the dispatch manifest — any missing or swapped panels are flagged before the kit is signed off.
Each panel goes through a pixel test before dispatch. Results are logged per panel ID — dead pixels or cracks are noted and the panel is quarantined for repair. Only passing panels are loaded for the event.
Tour bookings span multiple event dates under one production reference. Weekly or block rates are applied automatically and invoiced per leg or monthly — matching the production company's billing expectations.
Each booking stores the rigging method, hanging point quantities, and load per point. This data is included in the technical rider sent to the venue and is retrievable for any structural or safety enquiry.
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