Film Production Hire Involves High-Value Assets, Complex Kits, and Immovable Shoot Dates
A single camera package might include a body, five lenses, a matte box, follow focus, and support system — each a high-value item tracked individually. When a shoot starts tomorrow and a lens is missing or scratched, there is no contingency. Hire houses managing kit lists on spreadsheets risk lens swaps, uninsured items, and shoot-day disasters.
Production Kit Hire Management That Protects Your Assets and the Shoot
Serial Number Asset Tracking
Every camera body, lens, and piece of grip is tracked by serial number — full hire history per item.
Production Package Quoting
Quote complete camera packages, lighting rigs, and grip packages from templates — component allocation at booking.
Insurance Documentation per Hire
Store production insurance certificates per booking — no kit leaves without valid cover confirmed.
Multi-Day Production Billing
Bill shoot days accurately with prep day and wrap day rates — configured per kit category per your rate card.
For Hire Houses Running High-Value Production Kit
Pre-Hire Sensor and Lens QC
Log sensor clean, lens focus check, and calibration status before every camera package goes out.
Technician Booking
Assign camera assistants and gaffers as bookable resources alongside kit — schedule crew and equipment together.
Damage and Insurance Claim Records
Log damaged items with photos, open insurance claims, and track claim progress against the affected hire.
Long-Form Production Rates
Apply weekly and block booking discounts automatically for features and episodic productions.
Related workflows
Related industries
“We hold £2M of camera kit. Renttix tracks every serial number, checks insurance before dispatch, and manages our package templates. Our ops team handles twice the throughput they did before.”
Film Equipment Hire Software — Common Questions
Every component has its own serial number record. When a package is booked, each item is allocated individually. The pre-hire checklist and returns reconciliation verify every item separately.
Productions upload their insurance certificate at booking. The hire is held in a pending state until the certificate is reviewed and approved — no kit is dispatched without confirmed coverage.
Yes — prep day and wrap day rates are configured per kit category. When a booking includes a prep or wrap day, the system applies the correct rate without manual adjustment.
A damage record is created from the post-hire inspection with photos and replacement values. An insurance claim is opened against the production's policy and tracked through to settlement from the same screen.
Ready to replace your spreadsheets?
Explore the full platform free for 14 days. No credit card required.