Plant Hire Without Compliance Tracking Is a Ticking Clock
Dumpers are LOLER-regulated — every machine needs a valid thorough examination certificate before it leaves the yard. Between tracking inspection dates, managing on-hire extensions, and keeping contractor accounts straight, plant hire depots running on spreadsheets are one audit away from a serious problem.
Plant Hire Management With Compliance Built In
LOLER Certificate Tracking
Store thorough examination certificates per machine and get automatic alerts before they expire.
On-Hire / Off-Hire Recording
Log exact on-hire and off-hire times so invoices reflect actual usage — no more flat-week billing disputes.
Hire Extension Management
Contractors can request extensions online; you approve and the hire period and invoice update automatically.
Contractor Account Management
Trade accounts with purchase order tracking, credit limits, and consolidated invoices per project.
For Plant Hire Depots That Can't Afford Compliance Gaps
Pre-Delivery Inspection Checklists
Complete a pre-delivery checklist digitally before every hire — timestamped proof the machine was in good condition on dispatch.
Breakdown & Swap-Out Workflow
Log breakdowns on site and dispatch a replacement machine with a linked breakdown record for insurance and recovery.
Fleet Utilisation Reporting
See which machines are earning and which are idle so you can make informed fleet investment decisions.
Fuel and Attachment Tracking
Log fuel levels and any attachments (skips, buckets) dispatched with each hire to eliminate end-of-hire disputes.
Related workflows
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Dumper Hire Software — Common Questions
Each machine has a document vault for thorough examination certificates. The system alerts you a configurable number of days before expiry and blocks the machine from hire if the cert lapses.
Yes — contractors log into their portal, view active hires, and request extensions. You approve or adjust before the extension is confirmed.
Staff log on-hire when the machine leaves the yard and off-hire on return. The system calculates billable days automatically based on your hire terms.
A breakdown is logged against the hire, suspending billing for the downtime. A swap-out order is created and the new machine's hire record is linked to the original booking.
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