Food Truck Hire Has Overlapping Food Safety, Gas Safety, and Licensing Obligations
A food truck or catering trailer must have a current food business registration, valid LPG installation certificate, valid fire extinguisher, and appropriate event trading licence before it operates at any venue. Managing these overlapping compliance obligations across a fleet of vehicles on manual records leads to documents lapsing, events being declined by venue managers, and environmental health enforcement visits.
Food Truck Hire Compliance Managed in One Place
LPG Installation Certificate Tracking
Store gas installation certs per vehicle with expiry alerts — no vehicle operates without a current gas safety certificate.
Food Business Registration Records
Log local authority food business registration numbers and inspection ratings per vehicle for event licensing submissions.
Fire Safety Compliance Records
Track fire extinguisher service dates, suppression system tests, and fire blanket conditions per vehicle.
Event Licence and Pitch Permit Storage
Store event trading licences and venue pitch permits per booking — submitted to event organisers with the hire confirmation.
For Food Truck Hire Operators and Mobile Catering Fleets
Pre-Hire Catering Equipment Checks
Log fryer, grill, refrigeration, and generator condition per vehicle before every hire — operational sign-off per booking.
Catering Equipment Inventory per Vehicle
Track fitted equipment (fryers, warmers, refrigeration) per vehicle so hirers know exactly what the unit contains.
Power and Generator Notes
Record generator sizing, hook-up requirements, and cable reel length per vehicle for event power planning.
Caterer and Festival Organiser Accounts
Regular caterers and festival operators get account pricing with consolidated monthly invoicing.
Related workflows
Related industries
“We hire 12 food trucks for festivals. LPG certs, food registrations, fire extinguisher dates — Renttix tracks all of it and generates the compliance pack for every event organiser automatically. It saves us hours of admin per booking.”
Food Truck Hire Software — Common Questions
Each vehicle's gas installation cert is stored with its issue date and expiry. The system alerts you ahead of renewal and blocks the vehicle from hire if the cert lapses — preventing non-compliant vehicles being dispatched to events.
Each booking generates a compliance document pack including the vehicle's food business registration, LPG cert, and fire safety records — formatted for submission to event organisers and local authority licence applications.
Yes — each vehicle has a fitted equipment record listing fryers, warmers, refrigeration units, and other permanent fixtures. Hirers receive this as part of their booking confirmation so they can plan their menu and staffing accordingly.
Staff complete a pre-hire checklist covering all cooking and refrigeration equipment, gas connections, and fire safety equipment before every hire. Each item is signed off digitally with a timestamp — stored against the booking record.
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