Say yes when the yard says no
The most expensive words in rental are 'we don't have one'. The customer who hears them calls your competitor, and often stays there.
Sub-rental — cross-hire — is how strong operators say yes anyway: source the equipment from a supplier, hire it on to your customer, and keep the relationship plus the margin. What stops most businesses doing it well is administration. Cross-hires tracked in emails and spreadsheets leak money and occasionally lose entire machines.
Renttix makes sub-rental a first-class order type. A sub-rental records the supplier, the equipment, the dates, and both prices — what you pay and what you charge — so the margin is visible before you commit, not discovered at invoice time.
Supplier records keep the details in one place: who you cross-hire from, what they are good for, and the purchase history behind the relationship.
The full cross-hire lifecycle, tracked
A cross-hire has more moving parts than a normal order — equipment arrives from the supplier, goes out to your customer, comes back, and returns to the supplier. Each leg is a chance for something to go missing.
Renttix tracks the lifecycle end to end. Confirm the sub-rental, generate the purchase order to the supplier with one click, mark the equipment on-rent when it arrives and goes out, and mark it returned when it completes the loop.
Proof of delivery can be uploaded against each leg, inbound and outbound, so the condition and custody of a machine you do not own is documented at every handover — which is exactly when disputes with suppliers get expensive.
Cancellations are handled cleanly too, with the sub-rental and its paperwork closed together rather than leaving a phantom PO for finance to chase.
Purchase orders beyond the cross-hire
Purchase orders in Renttix are not just a sub-rental appendage — they carry your buying generally: parts for the workshop, consumables for the counter, stock for the depot.
Each purchase order tracks the supplier, the lines, and the values, giving you a clean record of commitment before invoices arrive. Workshop parts requested by engineers in the field can be sourced through the same flow, closing the loop from a parts request on site to a PO with a supplier.
Supplier records tie it together — contact details, terms, and the purchase history that tells you who actually delivers on time.
For accounting, purchase data flows toward the same integrations as everything else, so QuickBooks or Xero see purchases from the system of record rather than a shoebox of PDFs at month end.
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Sub-rental FAQ
Hiring equipment from a supplier to hire on to your customer, so you can accept work your own fleet cannot cover. Renttix records the supplier, dates, and both prices, keeping the margin visible before you commit.
From the sub-rental itself, with one click. The PO carries the supplier, equipment, and dates, and stays linked to the cross-hire so operations and finance see the same record.
Yes. Proof of delivery can be uploaded against each leg of the sub-rental — inbound from the supplier and outbound to your customer — so custody and condition are documented at every handover.
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